Position available: Bid Coordinator (Sydney)

03 Jun 2021

Role: Bid Coordinator

Location: Newtown, NSW

Who we are

OCULUS is a design-based urban design and landscape architecture studio focused on creating great public spaces. We have an exciting opportunity for a highly motivated and engaged Proposal Coordinator who will be responsible for the preparation, coordination, and submission of proposals across both our Sydney and Melbourne studios. The role requires excellent organizational skills, ability to manage competing deadlines, and a strong collaborative approach to produce high quality proposals that embody OCULUS’s unique brand.

Key responsibilities

  • Assisting with all facets of proposal writing and preparation
  • Updating and managing proposal writing toolbox
  • Managing and coordinating proposals to meet deadlines
  • Researching and applying for Tender Panel opportunities
  • Leading preparation of awards submissions in collaboration with Communication Manager
  • Following Quality Assurance processes, including tracking all proposals
  • Liaison with external consultants during proposal preparation
  • Follow up on submitted tenders/proposals
  • Assisting Communications Manager with updating marketing collateral
  • Input into proposal template content
  • Researching new pursuits and opportunities and sharing with senior staff
  • Developing and communicating an understanding of market conditions to the Sydney Studio
  • Sharing successes with both Sydney and Melbourne studios
  • Seeking feedback on unsuccessful proposals to continually improve our approach
  • Reporting insights annually at company AGM 

Key skills and experience required

  • 3+ years’ experience in a similar role within architecture or related industry;
  • Qualifications in Marketing/Communications or Business Administration;
  • Excellent skills in Adobe Creative Suite (specifically InDesign) and MS Office;
  • Ability to collaborate as part of a team with an outgoing, enthusiastic and self-motivated personality;
  • Experience in design/architectural consultancy is highly regarded;
  • Good time management skills with ability to meet tight timelines;
  • High communication and professional graphic presentation skills;
  • Excellent written and verbal communication skills. 

What we offer

  • An open, supportive office culture and learning environment
  • Continuing professional development opportunities
  • Working from home policy
  • Great Newtown location
  • Large, open, light-filled studio space   
  • A safe, flexible and respectful environment for all staff 
  • Employee bonus scheme

Salary remuneration range: (on request)

Position type: Fulltime

To apply, email a CV and cover letter to careers@oculus.info


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